TUITION BILLING & PAYMENT POLICIES

Billing and Payment Options:
Aquinas Catholic Schools provides families online access to their financial account and options for managing the payment of tuition and fees. Families can use this system to confirm their account balance, review transaction history, and make payments via credit card or automatic bank draft. Families may choose to pay their tuition bill in a variety of ways over 1-11 months. Details on the various payment plan options will be provided to families in the spring.

Late Entry / Early Withdrawal:
Students who begin attendance at Aquinas Catholic Schools within the first two weeks of classes will be billed the full annual tuition rate. After the second week of classes, late enrollees will be billed on a prorated basis. Tuition for early withdrawals will be prorated on the same basis, as well as any financial assistance awards. Tuition credits for early withdrawals will be posted to the ACS family account. If a family is overpaid, a refund check will be issued by the Aquinas Catholic Schools Finance Office.

Family Accounts:
Aquinas Catholic Schools relies upon tuition collection for 42% of the budget to provide quality Catholic education to our students. Therefore, when tuition payments become delinquent, it affects the successful operation of the school system. If family financial circumstances change to such a degree that it warrants re-evaluation of the tuition and fees commitment, it is the responsibility of the family to contact the Aquinas Catholic Schools Finance Office to make alternate payment arrangements.
When tuition payments are not made as scheduled, the following steps will be taken:
1. 30 days past due – The family account is considered past due when the account is 30 days beyond the scheduled payment due date under the agreement established with ACS. It is the responsibility of the family to contact the Finance Office to correct the situation or make an acceptable alternate plan for payment.
2. 60 days past due – When the family account is 60 days beyond the scheduled payment due date under the agreement established with ACS, the following steps will be taken:
a. The family shall receive written notification that their account is past due, with a copy of this policy.
b. If the family has not made a payment or contacted the Finance Office to make alternate payment arrangements, a $25.00 late fee will be added to the family account balance.
3. 90 days past due – When the family account is 90 days beyond the scheduled payment due date under the agreement established with ACS, the following steps will be taken, in addition to the above steps:
a. Report cards and transcripts will be withheld until payment in full is received, or an acceptable alternate payment plan is implemented.
b. Students will not be permitted to pre-register or to return for the following academic year until the balance is paid in full or an acceptable alternate payment plan is in place.
 
Families with Senior (12th grade) Students:
All account billing and fees for senior students must be paid by May 15th, or the family must have an alternate plan for payment approved by the Finance Office. Senior students will not be permitted to receive grade transcripts or their diploma until the balance is paid in full or acceptable arrangements for payment are made.

End of School Year Balances:
All tuition bills must be paid by May 31, or the family must have an alternate plan for payment approved by the Finance Office. The following steps will be taken for families with unpaid balances that do not have an acceptable payment plan in place with the Finance Office:
1. Family shall receive written notification that their account is past due, with a copy of this policy.
2. Report cards and transcripts will be withheld until payment in full is received, or an acceptable alternate payment plan is implemented.
3. Students will not be permitted to pre-register or to return for the following academic year until the balance is paid in full or an acceptable alternate payment plan is in place.
4. Families not re-enrolling in Aquinas Catholic Schools for the following year will have their delinquent balance turned over to a collection agency.
Any grievance by a parent/guardian against the school or its employees shall be resolved through Diocesan Administrative Recourse. (See Diocesan Policy DSP 1391/1392.)